District+Calendar+for+Important+KDE+Dates

==Please review the document below and place your name in the space provided for areas under your responsibilities for the district reporting to KDE. This will help us ensure we don't have gaps or duplications. To edit, simply click edit - make the additions, then save. Please have this done by next Friday, February 22nd. Thanks, ==

Jim
Revised February 2013

= IMPORTANT DUE DATES FOR SUPERINTENDENTS =

KENTUCKY DEPARTMENT OF EDUCATION

JULY

D ate Program Activity/Description KDE Contact District Contact 502/564-3791 || Milli McIntosh || 502/564-4474 || Amanda Deweese || 502/564-3846 || Amanda Deweese || 502/564-3846 || Amanda Deweese || 502/564-3846 || Brian Talley || 502/564-3775 || Tim Schlosser || 502/564-3846 || Amanda Deweese || 502/564-3846 || Amanda Deweese || IDEA-B Basic, Stewart B. McKinney Homeless Migrant Education, Title I, Part A Redirected Funds, Title I School Improvement, Title I School Improvement Section 10039g, Title I Neglected and Delinquent, Title III Limited English Proficient (LEP) and Immigrant, School Improvement ARRA Secondary Career & Technical Education, Dropout Prevention, and Final Expenditure Report for Community Education || Dru Hawkins 502/564-1979 Judy Howard 502/564-1979 Lea Lewis 502/564-1979 || Amanda Deweese ||
 * ** * ** || School Salaries || Superintendent must notify all teachers of the best estimate of their salary no later than 45 days before first student attendance day or June 15, whichever is earlier. **KRS 161.760(1)** || Amy Peabody 502/564-4474 || Milli McIntosh ||
 * ** * ** || Teacher Assignments || Teachers who refuse their assignment must notify superintendent in writing no later than 30 days before first student attendance day of the following school year. **KRS 161.760(1)** || Amy Peabody 502/564-4474 || Milli McIntosh ||
 * ** * ** || Transfers || Transfers or change in appointment of teachers by the superintendent are limited if later than 30 days before the first student attendance day. **KRS 161.760(2)** || Amy Peabody 502/564-4474 || Milli McIntosh ||
 * ** * ** || Non-discrimination || Between July 1-September 15, non-discrimination policy statement to be published in largest circulation newspaper serving the community. **Federal Law** || Dan Davison
 * ** 1 ** || Fiscal Year for Schools || Fiscal school year begins July 1. **KRS 158.050; KRS 160.450** || Amy Peabody
 * ** 1 ** || Fidelity (Performance) Bond || Each local board of education must execute a bond for the faithful performance of its duties. **KRS 160.570; 702 KAR 3:090** || LaTonya Bell
 * ** 1 ** || Bond of Depository || The administrative regulation requires bonding of each local board of education treasurer and other school employees. **KRS 150.560; 702 KAR 3:080** || LaTonya Bell
 * ** 8 ** || Certification of School Bus Transportation Mileage || Daily School Bus mileage to and from school is submitted for certification. || Chay Ritter
 * ** 15 ** || Secondary Career & Technical Education || Career & Technical Agriculture Extended Employment Plan and Report || Brandon Davis
 * ** 25 ** || Unaudited Annual Financial Report (AFR) || Submit Unaudited Annual Financial Report (AFR) to Division of District Operations. **KRS 157.060; 702 KAR 3:110** || LaTonya Bell
 * ** 25 ** || Tax Collector Reports (3) || (1) Tax Collection Information – **702 KAR 3:245**; (2) Tax Collector’s Report to Local Board – **702 KAR 3:245**; and (3) Local District’s Reconciliation of Taxes Collected Reports – **702 KAR 3:245** || ChayRitter
 * ** 25 ** || Federal and State Grant Programs || Quarterly Expenditure Reports (submitted electronically as a group; known as CDIP):

Title IIA Teacher Quality Title IV Safe and Drug Free Schools, and IDEA-B Preschool ESS, State Preschool, Textbooks, Professional Development and Safe Schools Gifted and Talented and Elementary Arts and Humanities/World Language, and Title VI Rural and Low Income || Kristin Burton 502/564-1979 Tracy Billingsley 502/564-1979 Martha Johnson 502/564-1979 Karen Wirth 502/564-1979 Kristin Burton 502/564-1979 || Amanda Deweese ||  || 502/564-1979 || NA ||  || 502/564-1979 / 502/564-2106 || Amanda Deweese ||  || 502/564-1979 |||| NA || 502/564-1979 ||||  || 502/564-4970 |||| Shelia Baugh ||
 * || Federal and State Grant Programs (Continued) || Read to Achieve and Math Achievement Fund
 * ** 25 ** || Reading First || Quarterly Expenditure Report (mail hard copy to KDE contact) || Dru Hawkins
 * ** 25 ** || 21st Century Community Learning Centers and Locally Operated CTE Centers || Quarterly Expenditure Reports for each program (mail hard copy of each report to KDE contact) || Lea Lewis/Linda Robinson
 * ** 25 ** || Project LEAD the Way (Pre-engineering) Grant || Final Report for one year (mail to KDE contact) || Lea Lewis
 * ** 25 ** || Energy Technology || Final Report (mail to KDE contact) || Lea Lewis
 * ** 31 ** || IDEA Basic/Preschool || Report for children and youth with disabilities exiting special education and Report of children with disabilities subject to disciplinary suspensions or expulsions || Chris Thacker 502/564-4970 |||| Shelia Baugh ||
 * ** 31 ** || Gifted and Talented || Final MUNIS Program Budget Report || Kristin Burton 502/564-1979 |||| Shelia Baugh ||
 * ** 31 ** || IDEA CEIS || Count of children receiving Coordinate Early Intervening Services (CEIS) where applicable || Chris Thacker

AUGUST

Date Program Activity/Description KDE Contact District Contact 502/564-5625 || Sarah Richardson || 502/564-3846 || Amanda Deweese || 502/564-3846 || Amanda Deweese || 502/564-3846 || Amanda Deweese || 502/564-3846 || Amanda Deweese || 502/564-5625 ||  || 502/564-3930 || Amanda Deweese || 502/564-1479 || Shelina Smith ||
 * ** * ** || Certified Evaluation || Each school year, **KRS 156.557** requires all certified employees to receive within the first month of reporting for employment each school year an explanation and discussion of the criteria on which they are to be evaluated. **704 KAR 3:345** || Amy Peabody 502/564-4474 || Milli McIntosh ||
 * ** * ** || Program Participation in National School Lunch and School Breakfast Programs || File completed Agreement for Participation in National School Lunch and School Breakfast Programs (updated electronically) || Deanna Tackett
 * ** * ** || Local Tax Levy (July-Dec) || Local tax levy within 30 days of receipt of certified assessment from KDE to local school district. **KRS 160.470(5)** || Chay Ritter
 * ** * ** || Local Tax Rates (July-Dec) || Receive certified property assessment and tax rate. || Chay Ritter
 * ** * ** || Tax Hearing (July-Dec) || Schedule tax hearing, if required. || Chay Ritter
 * ** * ** || District Budgets || Begin preparing a working budget for the school district. || Chay Ritter
 * ** * ** || Program Participation in Child and Adult Care Food Program || File completed Agreement for Program Participation in Child and Adult Care Food Program. (updated electronically) || Deanna Tackett
 * ** * ** || Annual Financial Report (Aug-Nov) || Local school districts to publish annual financial reports in local newspaper within 60 days after the close of the fiscal year. **KRS 424.120; KRS 424.220** || Kay Kennedy
 * ** 15 ** || Title I || Title I Ranking Report || Donna Tackett/David Millanti - 502/564-3791 || Shelia Baugh ||
 * ** 30 ** || Instructional Leadership Act || End of cycle Instructional Leadership Report to Division of Next Generation Professionals || David Simpson

SEPTEMBER Date Program Activity/Description KDE Contact District Contact 502/564-3791 || Amanda Deweese || 502/564-3791 || Amanda Deweese || 502/564-3791 Data Questions – Kevin Hill 502/564-9853 || Shelina Smith || 502/564-3930 || Amanda Deweese || 502/564-2106 || Whittney Maxwell || 502/564-4394 || Shelina Smith || 502/564-3775 || Brigitte Kilburn || 502/564-1979 || Amanda Deweese/ Shelia Baugh || 502/564-1479 || Joseph Kilburn || 502/564-3846 || Amanda Deweese || 502/564-3775 || Brigitte Kilburn || 502/564-3846 || Milli McIntosh || 502/564-3846 || Milli McIntosh ||
 * ** * ** || SBDM || Adjustments of allocations for materials and supplies due to increases or decreases in enrollment must be provided to each SBDM Council by end of second month of school year. **702 KAR 3:246 Section (4b)** || Judy Littleton/Vanessa Dudgeon
 * ** 15 ** || School Staffing || Adjustments of school staffing and professional development allocations due to increases or decreases in enrollment must be provided to each SBDM Council. **702 KAR 3:246 (4b)** || Judy Littleton/Vanessa Dudgeon
 * ** 15 ** || SBDM || KDE is required to provide all disaggregated student performance data to all schools. || SBDM Questions – Judith Littleton
 * ** 15 ** || Indirect Costs || Indirect Cost Rates proposal due to the Division of District Operations. || Susan Barkley
 * ** 20 ** || Textbook and Instructional Materials || State Multiple List of Textbooks and Instructional Materials available on KDE website. (Due to budgetary issues, no multiple list 2011-2012) || Karen Kidwell
 * ** 22 ** || Comprehensive Improvement Planning || Districts receive disaggregated data from KDE || Kevin Hill
 * ** 30 ** || Secondary Career & Technical Education || All TEDS data from prior school year must be in. (TEDS data are locked October 1.) || Kiley Whitaker/Sarah Galliher
 * ** 30 ** || Flexible Focus Grants || Final report with encumbrances as of 9/30 followed by final report with encumbrances zeroed out as soon as invoices are paid. || Karen Wirth
 * ** 30 ** || Class Size Compliance || Maximum class size update report to KDE (Non-SBDM schools and districts with one school) || Candace Souder
 * ** 30 ** || District Budgets || Each local board must submit a working budget to the Kentucky Board of Education. **KRS 160.470(6)(b)** || LaTonya Bell
 * ** 30 ** || Secondary Career & Technical Education || Career & Technical Education Course Offerings Form due. || Karla Tipton
 * ** 30 ** || School District Personnel || Professional (certified) Staff Data (PSD) report (financial data) by October 1. || Chay Ritter
 * ** 30 ** || School District Personnel || Classified Staff Data (CSD) report (financial data) by October 1. || Chay Ritter

502/564-1979 || Shelia Baugh || 502/564-2020 || Scot Perdue ||
 * ** 30 ** || Title I, Part A || During the first 15 months that a district’s Title I, Part A funds are available, the district must, by September 30, obligate at least 85% of the total allocated to it. The district may carry over a maximum of 15% into the next fiscal year and must obligate those funds by the following September 30. || Judy Howard
 * ** 30 ** || KETS || Technology Activity Report submitted electronically to KDE contact. || Scott Kane

OCTOBER

Date Program Activity/Description KDE Contact District Contact 502/564-1479 || Milli McIntosh || 502/564-5625 || Sarah Richardson || 502/564-9853 || Joey Kilburn || Laurie Cape 502/564-3791 || Whittney Maxwell || 502/564-1979 || Shelia Baugh || 502/564-4606 || Milli McIntosh || IDEA-B Basic, Stewart B. McKinney Homeless Migrant Education, Title I, Part A Redirected Funds, Title I School Improvement, Title I School Improvement Section 10039g, Title I Neglected and Delinquent, Title III Limited English Proficient (LEP) and Immigrant, and School Improvement ARRA Secondary Career & Technical Education, and Dropout Prevention Read to Achieve and Math Achievement Fund Title IIA Teacher Quality and Title V Innovative Programs Title IV Safe and Drug Free Schools, and IDEA-B Preschool || Dru Hawkins 502/564-1979 Judy Howard 502/564-1979 Lea Lewis 502/564-1979 Kristin Burton 502/564-1979 Tracy Billingsley 502/564-1979 Martha Johnson 502/564-1979 || Amanda Deweese ||
 * ** 1 ** || Minority Report || Minority Educator Recruitment and Retention Annual Report (Access granted to this report on 9/1; Due to KDE on 10/1). || Lorrie Devers
 * ** 1 ** || Nutrition Programs || Select verification sample. || Deanna Tackett
 * ** 1 ** || Schools with Changed School Service Area || Deadline for notification of any school that has an unstable population (less than 60%) compared to the prior year. 703 KAR 5:240(6) || Kevin Hill
 * ** 1 ** || CSIP/CDIP || CSIP/CDIP due in ASSIST || Judy Littleton/
 * ** 15 ** || Title III || Plan and Budget to KDE for recipients of LEP and/or Immigrant Students subgrant(s). || Judy Howard
 * ** 22 ** || LEAD || Local Educator Assignment Data Report || Cindy Godsey (EPSB)
 * ** 25 ** || Federal and State Grant Programs || Quarterly Expenditure Reports (submitted electronically as a group; known as CDIP):

Gifted and Talented and Elementary Arts and Humanities/World Language and Title IV Rural and Low Income || Karen Wirth 502/564-1979 Kristin Burton 502/564-1979 || Amanda Deweese || 502/564-1979/ Linda Robinson 502/564-2106 || Amanda Deweese ||
 * || Federal and State Grant Programs (Continued) || ESS, State Preschool, Textbooks, Professional Development and Safe Schools
 * ** 25 ** || 21st Century Community Learning Centers and Locally Operated CTE Centers || Quarterly Expenditure Reports for each program (mail hard copy of each report to KDE contact). || Lea Lewis

NOVEMBER

Date Program Activity/Description KDE Contact District Contact 502/564-3846 || Amanda Deweese || 502/564-3775 ||  || 502/564-3791 || Shelina Smith || 502/564-3846 ||  || 502/564-5279 ||   || 502/564-3791 ||   || 502/564-5279 or 9853 ||   || 502/564-3846 || Amanda Deweese || Talley/ Amanda Deweese || 502/564-1479 || Shelina Smith ||
 * ** * ** || SEEK Trend Data || Trend form reviewed and sent via web submission to KDE || Chay Ritter
 * ** 1 ** || Secondary Career & Technical Education || Locally operated and all other schools 1st semester imported into TEDS || Kiley Whitaker
 * ** 1 ** || District SBDM Council Programs || Principals are to report through the local superintendent the names and addresses of SBDM Council members and verify that each has completed the required training. || Judy Littleton/Vanessa Dudgeon
 * ** 1 ** || Pupil Transportation || Transportation Growth Factor Adjustment Sheets due || Chay Ritter
 * ** 1 ** || Growth Factor Report || Growth Factor Report (due within 10 business days of end of second month of school year) || Steve Young
 * ** 1 ** || Achievement Gap Targets || Begin planning for SBDM council and superintendent discussions and agreements upon targets for closing achievement gaps **KRS 158.649 (SB 168)** and per local board policy on planning. (Note: Final agreement due by February – Annually) || Judy Littleton/Laurie Cape
 * ** 1 ** || Nonacademic Data || Nonacademic Data Report || David Curd
 * ** 14 ** || Title I || Title I Comparability Report || Donna Tackett/David Millanti – 502/564-3791 || Shelia Baugh ||
 * ** 15 ** || Audited Financial Statements and AFR || Upon completion of the independent auditor’s report, submit post-audit adjusted Annual Financial Report (AFR) and audited financial statements from CPA to KDE Division of District Support. **KRS 156.275** || LaTonya Bell
 * ** 15 ** || Pupil Transportation || School bus purchase forms due (Forms mailed to local district superintendents by August 1 each year and are available from the KDE Transportation web page) || Dave Mangum 502/564-4718 || Brian
 * ** 15 ** || Title II (Teacher Quality) || Title II Previous Year Performance Report || Jennifer Baker

502/564-5625 || Sarah Richardson || 502/564-2106 || Whittney Maxwell || 502/564-3472 || Shelia Baugh || 502/564-3472 || Joey Kilburn ||
 * ** 15 ** || Nutrition Programs || Completed Free and Reduced Price Income Verification process || Deanna Tackett
 * ** 15 ** || Textbooks and Instructional Materials || Consumer Guide as to the State Multiple List of Textbooks and Instructional Materials (available on KDE website) (Due to budgetary issues, no multiple list 2011-2012) || Karen Kidwell
 * ** 15 ** || IDEA-B (KCMP/ASSIST) || District self-assessment (Now submitted 3 times per year – November 30, February 28 & May 31) || Laura Arnold
 * ** 30 ** || Codes of Acceptable Behavior & Discipline || Update codes of acceptable behavior and discipline, **KRS 158.156** || Libby Taylor/Windy Newton
 * ** 30 ** || IDEA-B || Excess Cost and Maintenance of Fiscal Effort Report (Secure file transfer) || Chris Thacker 502/564-4970 || Shelia Baugh/Amanda Deweese ||

DECEMBER

D ate Program Activity/Description District Contact for the next school year for presentation to the local board in January. || Kay Kennedy 502/564-3930 || Amanda Deweese || 502/564-2020 || Scot Perdue || District Technology Coordinator || Scott Kane 502/564-2020 || Scot Perdue || Registration || Pam Moore 502/564-3472 ||  || 502/564-3775 ||   || Education Report, Implementation of FAPE (Educational Placements) Report || Chris Thacker 502/564-4970 || Shelia Baugh || 502/564-7056 || Shelia Baugh || 502/564-2106 Lea Lewis 502/564-1979 ||  ||
 * * || Budget Development || Complete the annual needs assessment and work on a DRAFT budget
 * * || KETS || Kentucky Technology Readiness Survey submitted on-line to KDE || Mike Leadingham
 * 1 || E-Rate || Free/Reduced Lunch Data submitted to KDE contact from
 * 15 || Secondary Career & Technical Education || KOSSA (Kentucky Occupational Skill Standards Assessments)
 * 15 || Secondary Career & Technical Education || Follow-up/Transition Report for Career Tech. Education Students || Kiley Whitaker
 * 15 || IDEA-B Basic/Preschool || IDEA-B Child Count (as of Dec. 1), Personnel Employed for Special
 * 15 || State Preschool || Enrollment Count Report December 1 || Kim Wiley/Bill Buchanan
 * 15 || 21st Century Community Learning Centers and Locally Operated CTE Centers || Annual Progress Report || Linda Robinson

Important Due Dates for Superintendents JANUARY

Date Program Activity/Description KDE Contact District Contact 502/564-4474 || Julie Traughber || 502/564-3791 || Jim Flynn/ Julie Traughber || 502/564-2020 || Scot Perdue || 502/696-7394 ||  || 502/564-1979 ||   || 502/564-1979 ||   || IDEA-B Basic, Stewart B. McKinney Homeless Migrant Education, Title I, Part A Redirected Funds, Title I School Improvement, Title I School Improvement Section 10039g, Title I Neglected and Delinquent, Title III Limited English Proficient (LEP) and Immigrant, and School Improvement ARRA Secondary Career & Technical Education, and Dropout Prevention Read to Achieve and Math Achievement Fund Title IIA Teacher Quality and Title V Innovative Programs || Dru Hawkins 502/564-1979 Judy Howard 502/564-1979 Lea Lewis 502/564-1979 Kristin Burton 502/564-1979 Tracy Billingsley 502/564-1979 || Amanda Deweese || ESS, State Preschool, Textbooks, Professional Development and Safe Schools Gifted and Talented and Elementary Arts and Humanities/World Language and Title VI Rural and Low Income || Martha Johnson 502/564-1979 Karen Wirth 502/564-1979 Kristin Burton 502/564-1979 || Amanda Deweese ||
 * ** * ** || Local Board Meetings (January School Board Mtg.) || Local board must adopt a regular board meeting schedule and make it available to the public. **KRS 61.820** || Amy Peabody
 * ** * ** || Staffing Policies || Review/revise school staffing formula and submit to the KDE Division of Consolidated Plans and audits prior to May 1 in order to use them the same year. ** 702 KAR 3:246 ** || Judy Littleton/ Vanessa Dudgeon
 * ** 11 ** || E-Rate || Submit Letter of Agency to KDE contact. Letter should be on district letterhead with an original signature. || Scott Kane
 * ** 15 ** || KEES || Kentucky Educational Excellence Scholarship Report for eligible fall graduates || Rebecca Gilpatrick
 * ** 15 ** || Energy Technology || Mid-year status report and report of expenditures || Lea Lewis
 * ** 15 ** || Engineering Pipeline || Mid-year status report and report of expenditures || Lea Lewis
 * ** 25 ** || Federal and State Grant Programs || Quarterly Expenditure Reports (submitted electronically as a group; known as CDIP):
 * ||  || Title IV Safe and Drug Free Schools, and IDEA-B Preschool

502/564-1979 / 502/564-2106 || Amanda Deweese/ Whittney Maxwell || 502/564-3930 || Amanda Deweese || 502/564-4970 || Shelia Baugh/ Amanda Deweese || 502/564-5625 || Sarah Richardson ||
 * ** 25 ** || 21st Century Community Learning Centers and Locally Operated CTE Centers || Quarterly Expenditure Reports for each program (mail hard copy of each report to KDE contact) || Lea Lewis/Linda Robinson
 * ** 31 ** || District Budgets || Draft budget review by local board (start of new year budget). **KRS 160.470(6)(a)** || Kay Kennedy
 * ** 31 ** || IDEA – MoFE || Maintenance of Fiscal Effort, Non-Supplanting and Excess Cost Report || Chris Thacker
 * ** 31 ** || Nutrition Programs || Complete the needs assessment and reporting required by **KRS 158.856** || Deanna Tackett

Important Due Dates for Superintendents FEBRUARY

Date Program Activity/Description KDE Contact District Contact 502/564-3791 || Shelina Smith || 502/564-3791 ||  || 502/564-2106 ||   || 502/564-4970 ||   || 502/564-3791 ||   || 502/564-5279 || Joey Kilburn || 502/564-5625 ||  || 502/564-3775 ||   || 502/564-3472 ||   || 502/564-3791 ||   || 502/564-3472 || Shelia Baugh/Whittney Maxwell || 502/564-4606 || Milli McIntosh ||
 * ** * ** || Council Targets || Superintendent approves targets established by councils for closing the achievement gap in schools under provision of **KRS 158.649 (SB 168)** and local board policy. || Judy Littleton/Laurie Cape
 * ** * ** || Council Targets || Board approves targets established by councils and approved by superintendent for closing the achievement gaps in schools under provisions of **KRS 158.649 (SB 168)** and local board policy. || Judy Littleton/Laurie Cape
 * ** * ** || Read to Achieve || Submit Mid-Year Report to KDE || Johnny Collett
 * ** * ** || Math Achievement Fund || Submit mid-year report || Pam Pickens
 * ** 1 ** || Council Targets || Councils set targets for closing the achievement gaps in schools under provisions of **KRS 158.649 (SB168)** and local board policy. || Judy Littleton/Laurie Cape
 * ** 1 ** || Non-resident Contracts || Non-resident contacts should be approved by the local board for the following school year. **702 KAR 7:125 (9)** || Cheri Meadows
 * ** 1 ** || Nutrition Programs || Complete local monitor reviews (Required on multi-school districts only; Maintain on file at local level) || Deanna Tackett
 * ** 1 ** || Appointment of Employees || Superintendent can begin appointing employees for the next fiscal year anytime after February 1. **KRS 160.380 (2) (a)** || Amy Peabody 502/564-4474 ||  ||
 * ** 1-29 ** || Sec. Career and Tech. Education || KOSSA assessment window for students in career and technical education || Pam Moore
 * ** 15 ** || Family Consumer/Science Education || Family Career and Community Leaders of America Honor Roll Report || Leslie Slaughter
 * ** 25 ** || Class Size Compliance || Maximum Class Size Update Report to KDE from Non-SBDM schools and districts with only one school. || Judy Littleton/Laurie Cape
 * ** 28 ** || IDEA – KCMP/ ASSIST || District self assessment with analysis (now submitted 3 times per year – November 30, February 28 & May 31) || Laura Arnold
 * ** 29 ** || LEAD || Spring Reporting Period || Cindy Godsey (EPSB)

Important Due Dates for Superintendents MARCH

Date Program Activity/Description KDE Contact District Contact 502/564-5625 || Sarah Richardson || 502/564-3791 || Amanda Deweese || 502/564-1979 ||  || 502/564-2020 || Scot Perdue || 502/564-3775 ||  || 502/564-1979 || Shelia Baugh ||
 * ** 1 ** || Nutrition Programs || Submit Free and Reduced Price Verification Summary Report || Deanna Tackett
 * ** 1 ** || School Staffing || The board must give each SBDM Council the school staffing and budget allocations for the next fiscal year by May 1. **KRS 160.345; 702 KAR 3:246** || Judy Littleton/Vanessa Dudegon
 * ** 1 ** || PASS || Program Status Report and Expenditure Report || Lea Lewis
 * ** 14 ** || E-Rate || The E-Rate Form 471 filing window typically opens mid-November and runs through early February || Scott Kane
 * ** 15 ** || Secondary Career & Technical Education || Second semester TEDS data imported || Kiley Whitaker
 * ** 31 ** || Title IIA, IID, III, IV, and IDEA-B || Declaration of Participation || Becky Stoddard

Important Due Dates for Superintendents APRIL

Date Program Activity/Description KDE Contact District Contact 502/564-3930 || Amanda Deweese || Perdue || 502/564-3930 || Joey Kilburn || 502/564-5279 || Joey Kilburn || 502/564-4393 || Shelia Baugh || IDEA-B Basic, Stewart B. McKinney Homeless Migrant Education, Title I, Part A Redirected Funds, Title I School Improvement, Title I School Improvement Section 10039g, Title I Neglected and Delinquent, Title III Limited English Proficient (LEP) and Immigrant, and School Improvement ARRA Secondary Career & Technical Education, and Dropout Prevention Read to Achieve and Math Achievement Fund Title IIA Teacher Quality and Title V Innovative Programs || Dru Hawkins 502/564-1979 Judy Howard 502/564-1979 Lea Lewis 502/564-1979 Kristin Burton 502/564-1979 Tracy Billingsley 502/564-1979 || Amanda Deweese ||
 * ** * ** || District Budget || District staff should begin preparing the Tentative Budget after notification of final SEEK from KDE. || Kay Kennedy
 * ** 14 ** || E-Rate, Title IID, KETS || Submit District Technology Plan to KETS Engineer || Scott Kane/KETS Engineers; 502/564-2020 || Scot
 * ** 15 ** || School Calendar || Local board of education may consider recommendations for the following year. || Kay Kennedy
 * ** 15 ** || Approval of School Calendar || Approval of amended current year school calendar by local board of education. **702 KAR 7:140(2)** || Cheri Meadows
 * ** 16 ** || Title III (LEP/Immigrant) || Date entered into Infinite Campus || Denise Bailey 502/564-2106; Edgar Adams
 * ** 25 ** || Federal and State Grant Programs || Quarterly Expenditure Reports (submitted electronically as a group; known as CDIP):

ESS, State Preschool, Textbooks, Professional Development and Safe Schools Gifted and Talented and Elementary Arts and Humanities/World Language and Title IV Rural and Low Income || Martha Johnson 502/564-1979 Karen Wirth 502/564-1979 Kristin Burton 502/564-1979 || Amanda Deweese || 502/564-1979/564-2106 ||  || 502/564-2020 || Scot Perdue || 502/564-4474 ||  || 502/564-4474 ||   ||
 * ** 25 ** || Federal and State Grant Programs (Cont’d) || Title IV Safe and Drug Free Schools, and IDEA-B Preschool
 * ** 25 ** || 21st Century Community Learning Centers and Locally Operated CTE Centers || Quarterly Expenditure Reports for each program (mail hard copy of each report to KDE contact) || Lea Lewis/Linda Robinson
 * ** 30 ** || E-Rate || Download Children’s Internet Protection Act Compliance (Form 479) from the SLD website and submit to KDE contact. || Scott Kane
 * ** 30 ** || Written Notice (non-renewal certified) || Superintendent must give written notice before May 15 of non-renewal to each limited contract certified employee whose contract will not be renewed for the next year. **KRS 161.750(2)** || Amy Peabody
 * ** 30 ** || Written Notice (non-renewal classified) || Superintendent must give written notice before May 15 of non-renewal to each limited contract classified employee whose contract will not be renewed for the next year. **KRS 161.011** || Amy Peabody

Important Due Dates for Superintendents MAY

Date Program Activity/Description KDE Contact District Contact 502/564-4474 || Milli McIntosh || 502/564-2106 ||  || 502/564-4474 ||   || 502/564-2106 ||   || 502/564-3846 ||   || 502/564-5625 || Sarah Richardson || 502/564-5625 ||  || 502/564-3775 ||   || 502/564-5279 || Joey Kilburn || 502/564-7056 || Shelia Baugh || 502/564-2106 || Shelia Baugh || 502/564-2106 || Shelia Baugh || 502/564-3930 || Amanda Deweese || 502/564-3791 || Amanda Deweese || 502/564/3472 || Shelia Baugh/Whitney Maxwell ||
 * ** * ** || Reduction in Duties || Superintendent must give written notice of reduction in duties and reduction in pay that will impact certified employees 90 days before the first student attendance day of the following school year or May 15, whichever is earlier. **KRS 161.765; KRS 161.760** || Amy Peabody
 * ** * ** || Read to Achieve || Submit End-of-Year Report || Johnny Collett
 * ** * ** || Reduction in Duties || If superintendent decides to demote an administrator with three or more years of administrative experience, must comply with terms of **KRS 161.765.** || Amy Peabody
 * ** * ** || Textbooks and Instructional materials || Schools complete purchasing plans for textbooks and instructional materials in accordance with local board policy. || Karen Kidwell
 * ** 1 ** || NBC Salary Supplement || Request for National Board Certification Salary Supplement Reimbursement. **KRS** **157.395** || Chay Ritter
 * ** 1 ** || Nutrition Programs || A summary of the findings and recommendations of the nutrition report required by **KRS 158.856(6)**. || Deanna Tackett
 * ** 1 ** || Physical Activity – Elementary Schools || The report on how much time is provided for physical activity in the elementary schools, as required in **KAR 160.345(11)**, and a summary of the findings and recommendations of the assessment of the physical activity environment, as required by **KRS 158.856(6).** || Deanna Tackett
 * ** 15 ** || Agricultural Education || SAE Annual Report for Agricultural Education || Brandon Davis
 * ** 15 ** || School Calendar || Local board of education to approve the school calendar for the next school year on or before May 15. || Cheri Meadows
 * ** 15 ** || State Preschool || End of year supplemental count (3 yr. olds with disabilities) || Kim Wiley/Bill Buchanan
 * ** 14 ** || Title III/LEP || Annual Performance Report data submitted electronically || Denise Bailey
 * ** 20 ** || Gifted and Talented || Annual Gifted and Talented Education End-of-the-Year Report and Summative Evaluations || Kathie Anderson
 * ** 30 ** || District Budget || Adopt the Tentative Budget by May 30 with at least a 2% contingency. **KRS 160.470(6) (a)** || LaTonya Bell
 * ** 30 ** || SBDM, Section 7 Allocations || Section 7 allocations, if any or if available, must be provided to each school council. || Judy Littleton/Vanessa Dudgeon
 * ** 31 ** || IDEA-KCMP/ASSIST || District self assessment with analysis (Now submitted 3 times per year – November 30, February 28 & May 31) || Laura Arnold

502/564-3775 || Whittney Maxwell || Certification for Transportation for Daily Trips || Chay Ritter 502/564-3846 || Brian Talley/ Amanda Deweese || 502/564-3846 || Amanda Deweese ||
 * ** 31 ** || Secondary Career & Technical Education || End of year data imported into TEDS || Kiley Whitaker
 * ** 31 ** || Pupil Transportation || Certification for Transportation for Home Trips for Resident Pupils
 * ** 31 ** || Audit Contracts || Audit Contracts must be approved by local boards and are due to KDE by May 31. || LaTonya Bell

Important Due Dates for Superintendents JUNE

Date Program Activity/Description KDE Contact District Contact 859/299-5472 || Shelia Baugh/Tim Schlosser || 502/564-3775 ||  || 502/564-4970 ||   || 502/564-5625 || Sarah Richardson || 502/564-4474 ||  || 502/564-7056 || Sbelia Baugh || 502/564-7056 || Shelia Baugh || 502/564-2106 || Shelia Baugh || 502/564-2106 || Shelia Baugh || 502/564-2106 ||  || 502/564-1979 ||   || 502/564-7056 || Shelia Baugh || 502/564-3846 ||  ||
 * ** * ** ||  || Title IX forms sent to KHSAA || Larry Boucher
 * ** 1 ** || High Schools That Work || Annual Progress Report || Laura Arnold
 * ** 10 ** || Math Achievement Fund || Submit year-end report || Pam Pickens
 * ** 15 ** || Summer Food Service Program || If applicable, file completed agreement for participation in Summer Food Service Program with KDE. || Deanna Tackett
 * ** 15 ** || Limited Contract Teachers || Teachers renewed for the next year are assumed to have accepted the contract unless they have provided written notice by June 15 that they do not accept employment. **KRS 161.750(3)** || Amy Peabody
 * ** 16 ** || State Preschool || Annual Performance Report || Bill Buchanan/Kim Wiley
 * ** 16 ** || State Preschool || Preschool Program approval form || Bill Buchanan
 * ** 30 ** || ESS || 2008-09 ESS Program Report || April Pieper
 * ** 30 ** || ESS || Daytime Waiver Evaluations || April Pieper
 * ** 30 ** || ESS || Infinite Campus regular term reports – uploaded through the web || April Pieper
 * ** 30 ** || School & District Improvement Plans || Submit assurances by e-mail from Superintendent’s Inbox to KDE Assurances Mailbox by June 30 each year. || Susan Ronca
 * ** 30 ** || Preschool || Kentucky Preschool Performance Report || Kim Wiley/Bill Buchanan
 * ** 30 ** || Pupil Transportation || Pupil Transportation Adjustment Forms due || Chay Ritter

502/564-3846 || Brian Talley || 502/564-2106 || Shelia Baugh || 502/564-2106 ||  || 502/564-3472 ||   || 502/564-5279 || Amanda Deweese || 502/564-5279 ||  || 502/564-5279 ||   || 502/564-5279 ||   || 502/564-5279 ||   || 502/564-3775 ||   || 502/564-4326 ||   ||
 * ** 30 ** |||| Pupil Transportation || Vocational Reimbursement Claim Forms due by June 30. || Chay Ritter
 * ** 30 ** || ESS || ESS Student SIS/Infinite Campus reports uploaded through the web: Summer Term || April Pieper
 * ** 30 ** |||| Secondary GED || Secondary GED data report. **704 KAR 7:150 (ends June 2013)** || April Pieper
 * ** 30 ** |||| Safe Schools || Safe Schools Data Verification Report || Libby Taylor/Windy Newton
 * ** 30 ** |||| Fiscal Year for Schools || End of school fiscal year **KRS 158.050; KRS 160.450** || Kay Kennedy
 * ** 30 ** |||| Secondary Career & Technical Education || Documentation for not meeting Perkins Performance Measures in Comprehensive School Improvement Plan || Karla Tipton 502/564-3472 ||  ||
 * ** 30 ** |||| Non-resident Contracts || Amendments to contracts for non-resident students. **702 KAR 7:125 (9)** || Cheri Meadows
 * ** 30 ** |||| SAAR Report || The Superintendent’s Annual Attendance Report (SAAR) is due to KDE by June 30. || Steve Young
 * ** 30 ** |||| KEES || Kentucky Educational Excellence Scholarships (KEES) Report (Grades 8-12) to KDE || Rebecca Gilpatrick 502/696-7394 ||  ||
 * ** 30 ** |||| New School Calendar || School calendar for upcoming school year due to KDE by June 30. **702 KAR 7:140 (2)** || Cheri Meadows
 * ** 30 ** |||| Revised School Calendar || Amended school calendar for current school year due to KDE by June 30. **702 KAR 7:140 (2)** || Cheri Meadows
 * ** 30 ** |||| Secondary Career and Technical Education || All data cleaned up and verified in TEDS || Kiley Whitaker
 * ** 30 ** |||| School Facilities || School Facilities Construction Commission (SFCC) needs assessment is calculated || Tim Lucas